Digitized time capsule selections

In a previous post, I described the time capsule traditions on IWU’s campus through the years. In the summer of 2011 we removed one capsule from Sheean Library and opened it during Homecoming that fall. Inside was a reel-to-reel tape recording of School of Music student and faculty performances.

We were able to reformat the tape into individual digital files and the mp3s resulting from that project have been added to our streaming server. All 14 recordings are now available via one link that points to the home for these digitized recordings in the IWU Historical Collections interface.

Three things you can do during Preservation Week 2012

Update on May 3, 2012:
If you missed the events below, you can replay the web versions by visiting the following links:
Talk on family textiles: http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042412
Talk on digital photographs: http://www.ala.org/alcts/confevents/upcoming/webinar/pres/042612

And I will be collaborating with McLean County Museum of History and ISU’s Milner Library for another in-person event next April, so stay tuned!

[original April 2012 message follows]

Memories and treasures should last a lifetime and be passed on to future generations. Preservation Week is designed to highlight this need and to educate people on how they can care for the treasures of their heritage.

1. Taking Care: Family Textiles with Bronwyn Eves
Tuesday, April 24; lasts 1 hour, starting at 1PM CST

An online presentation of how to care for the various types of textiles found in family collections including clothing, flags and furniture coverings and framed textiles. The session will cover how to safely store and display textiles and how to determine when the services of a professional conservator are needed.

Technical Requirements
Computer with Internet access (high-speed connection is best) and media player software. Headphones recommended. Register at https://www1.gotomeeting.com/register/318517225

2. Preserving Your Cultural Heritage
Tuesday, April 24; 7-9:00PM at the McLean County Museum of History (200 N. Main St., Bloomington).

Local experts who care for archives, library and museum collections will offer tips for storing and displaying family treasures and information on preventing damage and salvaging materials.

Attendees are encouraged to bring books, photographs, textiles or small objects for one-on-one consultations about preservation housing and treatments. Additionally, a variety of preservation supplies will be awarded as door prizes courtesy of the three institutions hosting the event.

For more information, contact Jeff Woodard at the McLean County Museum of History at 309-827-0428, or email him at JWoodard@mchistory.org.

If you need a special accommodation to fully participate in this event, contact Bill Kemp at library@mchistory.org, or at 309-827-0428. Please allow sufficient time to arrange the accommodation.

3. Preserving Your Personal Digital Photographs with Bill LeFurgy
Thursday, April 26; lasts 1 hour, starting at 1PM CST

Digital photos are fragile and require special care to keep them accessible. But preserving any kind of digital information is a new concept that most people have little experience with. Technologies change over time and become obsolete, making it difficult to access older digital photos. Learn about the nature of the problem and hear about some simple, practical tips and tools to help you keep your digital photos safe.

Technical Requirements
Computer with Internet access (high-speed connection is best) and media player software. Headphones recommended. Register at https://www1.gotomeeting.com/register/666813208

The two online presentations (numbers 1 and 3 above) will be available online after their scheduled date and will join several others listed at http://atyourlibrary.org/passiton/preservation-week-your-library

One other that may interest you now is
Accidents Happen: Protecting & Saving Family Treasures
with Nancy Kraft

About Preservation Week

Sponsored by the ALA’s Association of Library Collections and Services and partner organizations, Preservation Week was founded to raise awareness of the role libraries and other cultural institutions can play in providing ongoing preservation information. Local libraries, museums, and archives are asked to do one thing in their communities to celebrate Preservation Week, even if the action or activity is small. For more information, visit http://www.ala.org/preservationweek.

School of Music reel-to-reel tape

Here’s an update on the time capsule post…the only item in the box that we couldn’t immediately understand/interact with was a tape of original faculty and student works from the School of Music. The tape appeared to be in good condition, but since it had been exposed to temperature fluctuations for a number of years, I decided to have it professionally transferred to digital format.

I just heard back from the vendor that the transfer went well and there was no loss of quality or damage to the tape. Hopefully, within a week or so we’ll have it back and be able to make some segments of it available. As a teaser, check out the program that was included with the tape in the time capsule. Lots of interesting musical works to look forward to…stay tuned!

Time capsules among us

A recent research request led to explorations of archives’ holdings about building dedications and the tradition of placing time capsules in cornerstones.

Until this point, only the contents of Hedding Hall’s time capsule were available in the archives. But our research showed there was also a time capsule in the cornerstone of Sheean Library. When the demolition of that building was announced in July 2011, that box was removed.

Now Sheean Library’s artifacts have been revealed and much of their content is also available in the archives (see further description below and the inventory we created of items removed).

Initially we found newspaper coverage related to five buildings with such artifacts. Since then, a few more have become evident as we learn more about what to look for: the naming variations for this tradition range from time capsules to just “boxes” or “articles” being placed in cornerstones.

The following are descriptions and links out to related information for the nine time capsules we have found to date:
Hedding Hall (1870)
In 1965, almost one hundred years after it was set, a time capsule was recovered from the Hedding Hall arch when both the arch and the building were being demolished. The simple metal box contained money, now held in the archives, as well as a Bible, a Methodist Almanac, university catalogs, newspapers, and more (see the Wesleyana yearbook story on this time capsule removal).

Science Building (1910)
When this building was constructed, only three others existed on campus: Old North, Old Main (aka Hedding Hall) and the Behr Observatory (predecessor to the Mark Evans Observatory). A dedication program for the event is all the evidence we have that the building known today as Stevenson, home to the School of Nursing, contains a time capsule. The document notes that student Vice President R. O. Graham was “Placing Articles in Corner Stone.” [Photos of this event have not been found yet.]

Memorial Gymnasium (1921)
The building we now know as Hansen Student Center was first dedicated on November 5, 1921. The only records that indicate a time capsule is contained within its cornerstone are a photograph and a line in the dedication program for “Depositing Box in Cornerstone.”
The box is pictured at the base of the crane in this photograph.

Shaw Hall (1954)
A time capsule was placed behind this building’s cornerstone when it was being constructed in June of 1954. The records on this event include a letter that was sent to Dr. Shaw’s family by President Holmes describing two photographs of the placement that he sent to them. The family donated the letter and photographs back to the university at some point. The letter mentions that a “box containing articles sealed in the cornerstone” which can be seen in this photograph. The building was formally dedicated during Homecoming of that year and programs of that event along with a list of contents for the time capsule are held in the archives.

Dolan Hall (1955)
The Argus reports on the time capsule contents of the new Men’s Dormitory (later known as Dolan Hall) on February 9, 1955. Representatives of the Student Union presented the box to President Holmes with items including, among other things, a “Freshman Beanie,” contemporary student artwork, photos of significant people, and programs of events on campus.

Memorial Center (1946 and 1947 dedications and1965 addition)
Records of a committee comprised of members from all campus constituencies are held in the archives. This group selected items and designed a program for placing the cornerstone and time capsule in one 1946 event and then dedicating the building a year later. The 1946 article linked above describes time capsule contents such as lists of veterans and Gold Star men, a copy of the Pantagraph, and a history of Wesleyan. A refrain of “Wesleyan Will Remember” was invoked for the occasion and was drawn from a 1944 Homecoming speech, the text of which is reprinted in the dedication program. The 1965 addition also contains a time capsule and events surrounding its dedication are reported on in the Argus as well. This is believed to be the only campus building with two time capsules.

Sheean Library (1967)
A dedication program contains details of this time capsule which was sealed in a cornerstone on October 14th, 1967. For the first time on record, student works were included including a two-track stereo recording of the concert band, choir, orchestra, chamber singers, and soloists performing a variety of works in many genres. The box also contained novels, magazines, plays, and a book published by Mary Shanks and Dorothy Kennedy, two faculty members of the School of Nursing, “The Theory and Practice of Nursing Service Administration.”

  • When the box was opened during Homecoming 2011 more items were found than had been previously recorded.
  • Photographs of both events are also available by searching for “time capsule” and “cornerstone laying”at http://tinyurl.com/7jus7k9

Mark Evans Observatory (1969)
This time capsule included many items that were not connected directly with the campus such as a package of space food, the Apollo 8 astronaut’s Christmas Eve tape, a road atlas, the Illinois Agricultural Association (IAA) Record and fifty-year history, and the Bloomington-Normal Phone Directory on microfilm. On March 18, 1969, the astronaut Frank Borman, commander of the Apollo 8 space mission (the first manned flight to orbit the moon), received an honorary degree at Founders’ Day Convocation that year, a highlight of which was the cornerstone laying. One photograph shows Borman holding the time capsule.

 

Photographic material acquired

Summer 2011 brought our biggest accession of the year and fulfills a need that was identified before my arrival on campus. Nearly all photographic negatives, contact sheets and slides dating from the 1960s to 1990s that were formerly stored in the basement of Holmes Hall have been transferred for processing to the archives. Once processing is complete, we estimate the collection will occupy 130 linear feet.

This collection was inadequately protected both because of the physical environment of the basement and at the item level: negatives were in legal-sized envelopes and contact sheets were in shoe boxes. We are spreading the costs over a couple of budget cycles but our goal is to re-house the entire collection and make the index publicly available.

Also included in this photo transfer were some of the newer slides stored within the campus photographer’s office in good-quality sleeves, so material from the mid-1990s only needed a stable physical space.

It should be noted that other photographic material remains in various places in Holmes Hall, but this large transfer is a great start to ensuring that the collection is protected for the future. Additionally, research requests can be handled by archives staff, instead of taking up our photographer’s already well-used time!

Tree Map is posted!

One of our talented archives student assistants spent a few days uploading files donated by retired IWU Groundsman Art Killian. These jpegs and pdfs were used in creating the dynamic version of the IWU Tree Map and are now permanently part of our static digital photo collection. The photos and information derived from the main site will remain available in this larger historical IWU website as a record of the look and layout of campus grounds in the 2010s.

Why was this static capture necessary?

The Illinois Wesleyan University Tree Map project was created in Photoshop and edited with Dreamweaver. The current CAD (Computer-Aided Design) map, which the Tree Map was derived from, is on file at Illinois Wesleyan University’s Physical Plant. When the landscape changes on campus, Physical Plant uses the CAD version to maintain records of their work on the campus grounds. As working records, the campus maps are updated frequently.

The Tree Map website was completed by Art Killian with assistance from Curtis Kelch and the landscaping and grounds crew. This dynamic website is hosted on the campus server and contains photos by Diane Trevor, Ken Detloff, Marc Featherly (circa 2006), and Art Killian (circa 2010).

 

More historical photos

If it’s been awhile since you looked through the online photo collection, check it out. One of our outstanding archives student assistants worked away at our backlog of photos that have been digitized for one reason or another in the past few years and there are over 1,100 uploaded now.

There are quite a few that we know little or nothing about. Click on the “Help ID Photos!” tab at the top of this page to search solely for those images. If you have information to share, let me know!

We recently acquired the IWU Tree Map files for the current and previous interactive websites created by Art Killian. We can’t make the map interactive in our photo collection, but I know we can at least save the map pages for each tree and include an image of each tree so that changes to our arboretum can be noted well into the future. Stay tuned!

More 19th Century student works

Awhile back the complete run of Argus issues, 1894-present, was posted online. Since then we have added ten other periodicals to the same website. With publication dates beginning in 1870, these student and alumni news publications are now available for viewing through keyword searches or browsing by year or decade.

Spoof issues sit side-by-side with works that were published by and for Greeks and Independents; news accounts and reports from other schools are present with literary efforts of students; competing orations are printed much as prized athletic competitions are emphasized about today.

News tidbits from alumni as well as observations on campus society and politics are included, and ads for local businesses show types of preoccupations outside students’ academic work.

Browse or search for topics and names from IWU’s history. This collection offers countless glimpses of life at IWU spanning 140 years!

Oral histories

Transcripts, recordings and photographs of oral history participants are now publicly available. All interviews from 2009-present were recorded digitally. Earlier recordings were digitized from other media types held in the University’s Archives and contain both interviews and recorded events that provide insights into IWU’s life and culture.

The project goals are below. Alumni past their 50th anniversary and faculty, staff and administrators with more than 30 years of service at IWU have priority for participation. We need interviewers to make this project sustainable! If you are interested in conducting interviews, contact archives@iwu.edu.

The purpose of this oral history project is to record memories of people’s experiences at IWU. In addition to basic biographical information interviewers will be prepared to ask questions based on the subjects’ affiliation (alumni, staff, faculty, administrator) with the University. Subjects should feel free to share reflections on any part of their IWU experiences that they would like.

Personal anecdotes of administrators, staff and faculty are welcome in addition to comments directly related to their role on campus and their opinion about the changes that took place during their tenure.

All interview subjects will be asked to sign an interview agreement form permitting the University to use all or part of their recordings and/or transcriptions for exhibitions online or in physical formats. After the transcription is complete, the subject may review and correct it as needed. Permission for us to use this interview may be revoked until this final review time.

The archives will gladly accept historical photographs of the interviewees or of the campus from the time they were involved with it. We will make scans and return originals only on request. Permission to exhibit loaned material digitally over the Web or printed and displayed in-house must be given at the time of the loan. Outright donations are quite welcome and will be accepted after the standard archives’ donor agreement is signed.

Contact archives@iwu.edu to schedule an interview or for details on donations.

Source for IWU Historical research

As part of a presentation titled “Gems from IWU History” given during the 2010 Homecoming Back to College program last Friday, a research guide devoted to sources people could consult on their own from off campus was created. Links for descriptions we’ve prepared on IWU’s physical collections are also provided. At the bottom right of the guide is a copy of the powerpoint and notes for the presentation; links into our digital collections are in both of these documents and were used to illustrate collection content as well as the many ways archives staff search for answers when working on research questions.

If you have a question about IWU history, explore the research guide but feel free to contact the University Archivist, too! (309-556-1538 and archives{@}iwu.edu)